We’ve rolled out several exciting updates this month to help teams work more efficiently across reconciliation, master data management, and document processing rules.

1. Reconciliation by Staple AI: Identify mismatches while you sleep

Automate data reconciliation across multiple documents and instantly spot mismatches. Staple AI now supports full-cycle reconciliation for enterprises dealing with complex document workflows. From invoices and purchase orders to delivery orders and financial statements, reconcile any document type.

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What’s new?

• Multi-document matching: Automatically match one document to many others using anchor fields such as PO number or item code.
• Line item reconciliation: Compare quantities and values across multiple documents based on configurable line-item logic.
• AI-powered flexibility: Apply fuzzy logic, thresholds, and force-matching to handle real-world data inconsistencies.
• End-to-end export: Push verified data directly into your ERP, RPA, or accounting system for consistent reporting.

Why it matters?

Say goodbye to manual checks. Automate reconciliations 24/7 and ensure compliance with minimal effort. Would you like to automate reconciliation? reach out to us at hello@staple.io.

2. Master Data Mapping by Staple AI

A next-gen Master Data Management Engine. Map your master data to extracted document fields and export seamlessly to your business systems, all without manual effort.

What’s new?

• Multi-sheet support: Upload and manage up to 10 master data sheets simultaneously.
• AI-driven matching: Match records using exact, fuzzy, or semantic logic.
• Organization-level storage: Reuse uploaded data across multiple queues.
• API controls: Refresh or override mapped fields as needed.
• Error-free exports: Automatically sync mapped data with your ERP.

Map and review header master data

Map and review table master data

Real world use cases - versatile solution for enterprises

Why it matters?

Simplify vendor, SKU, and cost centre mapping while eliminating redundant uploads. Faster data alignment, fewer mismatches.

3. Label Rules Enhancements

New ‘Null’ Condition Check: You can now use a ‘null’ option under label rule conditions to handle blank fields.

For example: If the PO number field is empty, automatically send the document to "non PO invoice" queue for review.

This enables smarter routing logic and ensures incomplete data is always flagged before processing.

4. Expanded File Format Support: .BMP Image Support

Staple AI now supports .bmp (bitmap) file formats for scanning and processing. Upload bitmap images just like PDFs or JPGs and extract data with the same AI accuracy and speed.

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That’s all for this month!

‍We’re continuously improving Staple AI to make automation smarter and simpler. If you have feedback or feature requests, reach out at hello@staple.io.

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