Accounts Receivable
Streamline your accounts receivable with Staple.
Extract line items from customer purchase orders to generate compliant invoices, clear them with tax authorities, and match incoming payments to open receivables. One platform across every format and country.
The AR team's manual daily grind
Every step adds delay before a receivable can close.
A customer sends a purchase order as a scanned PDF. Someone on your team keys the line items into the ERP manually to generate an invoice.
That invoice then needs to comply with the customer's country-specific e-invoicing mandate before it can be delivered.
When payment finally arrives weeks later, the remittance comes in a different format, sometimes a different language, and your team opens the bank statement, the remittance, and the ledger side by side to figure out which invoices it covers.
Short payments, disputed line items, and unapplied credits add another layer. Each one needs manual investigation before the receivable can close. Multiply that across hundreds of customers in multiple countries, and cash flow visibility falls behind by days.
How Staple handles AR
Extraction From Any AR Document
Remittance advice, e-invoices, credit notes, and customer POs classified and extracted automatically. No per-customer configuration.
Customer purchase orders arrive as PDFs, scans, emails, or EDI files, often in different languages. Staple classifies and extracts every line item, quantity, unit price, and delivery term without per-customer templates.
Extracted PO data feeds directly into invoice generation into your ERP or desiered business system, so your team stops keying orders manually.
E-Invoice Issuance Across Every Customer Country
Your ERP generates the invoice. Staple validates it against the destination country's schema, digitally signs it, and submits it to the relevant tax authority for clearance. IRAS, LHDN, SDI, SAT, BZSt. Once cleared with a unique identifier and timestamp, the compliant invoice is delivered to your customer via Peppol, API, or email. One integration handles every mandate your customers operate under.
Line-item Matching for AR
Customer payments matched against sales invoices, remittance advice, bank statement entries, and credit notes simultaneously. Short payments, partial payments, and variance within your tolerances are handled automatically, with only true exceptions escalated.
Doc Processing in 300+ Languages
When payment arrives, the remittance advice follows in whatever format the customer uses. PDF attachments, bank portal exports, scanned letters, spreadsheets.
Staple extracts payer details, invoice references, and line-item breakdowns natively across 300+ languages, including Bahasa, Chinese, Korean, Thai, and Vietnamese. No translation step, no per-customer configuration.
Audit-Ready Record for Every Transaction
Every extracted field carries its source document, model version, timestamp, and cryptographic signature. From PO extraction through invoice clearance to payment matching, the full evidence chain is retained and queryable for audit.
What Staple processes on the AR side
All document types run through the same pipeline
Customer purchase orders
E-invoices
Customer remittance advice
Credit notes
Delivery confirmations and signed receipts
Customer statements of account
See Staple process your receivables documents
Book a 30-minute demo. Bring your own documents and we will show you how Staple works on your files.
Common questions
What is accounts receivable automation?
It is the automation of capturing remittances, payments, and sales documents, then matching them against open receivables without manual reconciliation. Staple extracts remittance advice, e-invoices, credit notes, and customer POs in any format or language, matches payments to invoices, and delivers reconciled data with clear exceptions for cash application.
How does Staple match payments to invoices?
Staple matches customer payments against sales invoices, remittance advice, bank statement entries, and credit notes at the line-item level, handling short payments, partial payments, unapplied credits, and variances within your tolerances, so only genuine exceptions reach a person.
Does Staple handle e-invoice issuance for AR?
Staple takes invoice data from your ERP, validates it against the destination country's e-invoicing schema, digitally signs it, submits it to the tax authority for clearance, and delivers the compliant invoice to your customer via Peppol, API, or email.
Can Staple read remittances in other languages?
Yes. Customer remittances in Bahasa, Chinese, Korean, Thai, and Vietnamese are processed natively across 300+ languages, with no separate translation step.
How does reconciled AR data reach our ERP?
Reconciled data is pushed into your ERP and cash-application systems with clear exceptions for cash application. Staple processes the documents and your systems run the ledger, with no middleware.