Capital markets onboarding and document processing

Capital markets document processing means checking, extracting and verifying the data in documents like investor onboarding packs, broker statements and NAV statements before it reaches fund administration, onboarding or accounting systems.

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Staple checks every document for tampering and AI-generated content, extracts the data in 300+ languages, cross-checks it across the investor file and with trusted external sources, so your team only reviews the exceptions. It records every action made the reviewer and the AI. The information is sealed and preserved to help you during audit reconstruction.

The set of documents neeed to onboard an investor to a fund usually changes according to an investor type. Investor onboarding usually needs a subscription agreement, KYC and CDD documents, a source of funds declaration, tax self-certification forms and, for corporates and trusts, constitutional documents and beneficial ownership details.

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Staple checks that the full set is present for each individual, corporate, trust or foundation and flags anything missing before onboarding moves on.

Fund administrators verify source of wealth by collecting supporting documents such as bank statements, asset sale records and financial statements like balance sheets to make sure that backstory on how the investor has built their wealth is true.

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Staple checks those documents for tampering, extracts the figures and matches them against the investor’s source of wealth and source of funds declarations, so reviewers only handle the mismatches.

Corporate services providers verify the identity and address of every party, the structure’s constitutional and ownership documents and the source of wealth behind it, then repeat these checks periodically.

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Staple checks document tampering and AI generated content, extracts the data from complex documents, then reconciles names, addresses and ownership across the file. This way it flags the exceptions ready for the reviewer to investigate and keeps a sealed record of every check for each review cycle.

Fake or edited investor documents are found by checking the file for signs of editing in its metadata, fonts and pixels, and by checking the data inside it, like a bank statement balance that doesn’t add up.

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Staple runs these checks on every bank statement, constitutional document and certification form the moment it arrives and marks with labels suchs as Provenance verified, Review required, No issue detected, Integrity issue detected or Unable to assess.

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This way the reviewer can directly pick the docs which are suspicious and investigate them alone.

Yes. NAV statements and broker statements have information on holdings, transactions and values in tables that change layout from one provider to the next.

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Staple extracts these information from NAV statement's and broker statement's header fields and line items without templates, in 300+ languages, and reconciles quantities and values against your other sources.

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Anything that doesn’t match goes to a reviewer with the reason shown.

No. Fund administrators and corporate services providers usually run separate systems for fund accounting, investor servicing, onboarding and screening.

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Staple sits in front of them as the first-mile of data processing.

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It checks the documents, verifies the data and pushes verified records into your existing systems through APIs, so it adds to the software you already run instead of replacing it.

A firm shows a regulator how an investor file was checked through a record of the documents received, the checks run, who reviewed them, when and why the investor was accepted.

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That record must not change after the fact.

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Staple records every action by the AI and the reviewer and seals the evidence, so any later change can be detected, and retains the data in a country/ cloud as per the customers wish.