Yonyou Integration
The document, data and trust layer for Yonyou
As a Yonyou Business Partner, Staple turns invoices, purchase orders, and delivery documents into clean, verified, business-ready data across Yonyou BIP and Yonyou OA. Documents are recognised, enriched, reviewed, and posted back into Yonyou, so users get usable results in their familiar interface with no change to how they already work.
Capturing alone doesn't move the process forward.
In real Yonyou operations, the challenge is rarely whether a document can be captured. It is whether the captured result is actually usable in the business process.
Invoice data has to be connected with goods receipt and inbound records, missing fields have to be completed, business users need a way to review the result, and the confirmed outcome has to be sent back into Yonyou.
Stopping at recognition leaves all of that manual.
Invoices and receipts in 300+ languages and complex table formats your processor can't read, including handwriting and rubber stamps
E-invoicing mandates that differ in every country and keep changing, so compliance breaks the moment you expand
Yonyou BIP: Invoice Processing and Reconciliation
On Yonyou BIP, Staple runs a complete business chain: recognition, enrichment, review, and closed-loop submission.
Invoices are captured and worked together with related goods receipt and inbound data, so missing business-critical fields are completed instead of checked line by line.
A Review Document step lets business users validate the result against related documents in one view before anything is posted, then the confirmed outcome is sent back into Yonyou BIP for reconciliation, review, and posting.
Invoice ingestion tied to goods receipt and inbound records
Data completion from related business documents, not manual line-by-line checking
Review Document step for business confirmation in one working view
Closed-loop submission back into Yonyou BIP for reconciliation and posting
Yonyou OA: Unified Intake, Classification, and Routing
On Yonyou OA, Staple is the extraction engine behind the forms customers define in their OA processes.
Documents from different sources enter through one intake channel, are automatically classified by type, and are routed into the right processing path, then extracted into business-ready data that OA can use directly for approval, routing, and archiving.
Because the model is extensible, new document types reuse the same intake and routing foundation instead of a rebuild.
Unified intake for documents from different sources
Automatic classification by document type, no manual sorting
Routing into the right OA process with type-specific logic
Header and line-item extraction into OA-ready business data
Extensible model: add new document types on the same foundation
Why Yonyou runs on Staple
Generic document processors:
Extract from invoices
Cannot handle different document formats
Cannot reconcile across tax jurisdictions without middleware
Generic document processors extract from invoices. They cannot connect natively to SAP, handle different document formats, and reconcile across tax jurisdictions without middleware. Staple's modules are App Center-native.
Usable results, not just recognition
Documents become business-confirmed data posted back into Yonyou, not raw extracted text someone still has to fix.
No change to how users work
Processing happens in the background; users see results in their familiar Yonyou interface with no extra steps.
Fewer errors, less re-entry
Automatic classification, data completion, and review reduce manual entry, misrouting, and re-keying.
Built to expand
New document types extend the same foundation, so automation grows without rebuilding the process.
Trusted by Yonyou customers
Global construction leader (Singapore)
A global construction leader in Singapore processing 5,000 to 8,000 delivery orders a month had loosely structured tables, stamps, and handwriting its legacy OCR could not read. With Staple feeding clean line-item data into Yonyou for three-way matching and approval, processing time dropped and capture accuracy reached near-perfect levels.
70%
processing time reduction
99.31%
data extraction accuracy
Related capabilities
See the Yonyou integration in your environment
Book a 30-minute demo. We'll show invoice processing in Yonyou BIP and Yonyou OA on real documents.
FAQ
How does Staple integrate with Yonyou?
As a Yonyou Business Partner, Staple powers document and data processing across two Yonyou platforms. On Yonyou BIP, Staple handles invoice ingestion, goods-receipt collaboration, data completion, business review, and closed-loop submission into the ERP. On Yonyou OA, Staple provides unified document intake, automatic classification, routing, and extraction into OA processes.
What is the difference between the Yonyou BIP and Yonyou OA integrations?
The Yonyou BIP integration is built around invoice handling tied to goods receipt and reconciliation, with a business review step and closed-loop posting back into the ERP. The Yonyou OA integration is built around unified intake and automatic classification of multiple document types, routing each into the right OA process, and is designed to be extended with new document types over time.
Does the Staple integration change how Yonyou users work?
No. Documents are processed in the background by Staple and the results flow into Yonyou. Users view the extracted data directly in their familiar Yonyou interface, with no changes to existing processes and no extra steps, which improves efficiency and reduces manual entry errors.
Can the Yonyou OA integration support more than invoices?
Yes. The Yonyou OA integration supports multiple document types, such as invoices, purchase orders, and delivery orders, and is built as an extensible model. New document types can reuse the same intake and routing foundation without rebuilding the process.
Why does the Yonyou BIP integration include a review step?
The Review Document step lets business users inspect the document, validate the recognised result against related goods-receipt and inbound information, and confirm the outcome before it is posted back into Yonyou BIP. It turns automated recognition into a business-confirmed result and reduces the risk of an incorrect value flowing into the ERP.