Accounts Payable
AP automation across every format your suppliers send
Invoices, POs, and delivery notes from paper, PDF, and mandated e-invoice networks around the world. Staple extracts, reconciles, and pushes validated data into your existing AP system. Every extraction carries a defensible record.
The AP team's daily grind
Documents arrive from suppliers as PDFs, e-invoices or paper and your team matches them by hand. The delivery note doesn't match the PO, so someone opens a spreadsheet.
- At $50+ per error to find, correct, and re-process, the cost scales with every new supplier.
- Every new market also means a new e-invoicing mandate, a new tax authority, and a new set of rules. Your ERP doesn't connect to them, so your team validates manually or buys a point solution for each one.
- When an auditor asks where a figure came from, reconstructing the trail from email threads and shared drives takes days.
How Staple handles AP
Line-item matching
PO, delivery note, invoice, receipt, and contract matched on one screen with automatic discrepancy detection. Not just totals, but line by line. Quantity mismatches, price variances and partial shipments flagged before they reach your systems. No more spreadsheet reconciliation. Two-way, three-way, and N-way matching across up to ten related documents, so most invoices post straight through and only genuine exceptions reach a person.
E-invoicing compliance built in
Staple connects to tax authorities worldwide, from Peppol in Ireland, to InvoiceNow in Singapore and CFDI in Mexico. E-invoices are validated with the relevant tax authority and reconciled with your purchase orders and receipts in the same flow as your PDF and paper invoices.
Defensible record for every extraction
The source document, extraction model version, timestamp, and a cryptographic signature is attached to every field, from inbox to ERP. When an auditor asks where a figure came from, you query it. You don't reconstruct it.
Native multilingual processing
Bahasa, Chinese, Korean, Thai and Vietnamese, including handwriting and rubber stamps. Vendor documents from anywhere in your supply chain without bilingual staff.
Built-in SAP Concur integration
Three dedicated modules on the SAP Concur App Center across 60 countries. Staple processes the documents and SAP runs your workflow. No middleware, no custom development.
Document types covered
Paper, PDFs, and e-invoices are validated against the relevant tax authority in the same pipeline. Staple extracts the data, reconciles it, and pushes it into your existing business system.
Invoices
Purchase orders
Delivery notes
Receipts
Contracts
Expense claims
Bank statements
Bills of lading
See how much of your AP runs without human review
Book a 30-minute demo. Bring your own documents and we will show you how Staple works on your files.
Common questions
What is accounts payable automation?
It is the automation of capturing, validating, matching, and posting supplier documents into your AP system without manual entry. Staple extracts invoices, POs, receipts, and delivery notes from paper, PDF, and e-invoice networks, runs two-way, three-way, and N-way matching, validates e-invoices with the relevant tax authority, and posts clean, defensible data into your ERP.
Does Staple replace our AP system or ERP?
No. Staple sits in front of your existing AP system and ERP, handling document intake, extraction, validation, and matching, then posting verified data into the system you already run. SAP ERP, SAP Concur, and other systems continue to operate as the system of record.
How does Staple handle e-invoice mandates across countries?
Staple connects to tax authority networks such as Peppol, InvoiceNow in Singapore, and CFDI in Mexico, validating e-invoices and reconciling them against your POs and receipts in the same flow as paper and PDF invoices, with no separate compliance tool per country.
What documents can Staple process for AP?
Invoices, purchase orders, delivery notes, receipts, contracts, expense claims, and more, from paper, PDF, and mandated e-invoice networks, across 300+ languages including handwriting and rubber stamps.
How is every posting auditable?
Every extracted field carries its source document, model version, timestamp, and a signature, from inbox to ERP. When an auditor asks where a figure came from, you query the record rather than reconstruct it from email threads.
How does Staple handle e-invoice compliance across different countries without a separate integration for each?
Staple connects to tax authority networks such as Peppol, InvoiceNow in Singapore, and CFDI in Mexico, validating e-invoices and reconciling them against your POs and receipts in the same flow as paper and PDF invoices, with no separate compliance tool per country.
How does Staple integrate with existing ERP and compliance systems?
Staple sits at the front of the existing technology stack, between document receipt and system input. It replaces the extraction and verification layer that was never built into those systems. Verified, audit-ready data is delivered into downstream systems (such as ERP, AP , compliance platform, fund administration systems) via pre-built SAP modules and native API, in the structured format each system expects. No system replacement or rebuild. The ERP continues to operate as the system of record. Staple handles what those systems were never built to perform: taking unstructured documents and producing verified, audit-ready data.