Be One Partnerships
BeOne Solutions and Staple: clean data inside SAP Business One from day one
BeOne Solutions implements SAP Business One across the globe. Staple makes the data going into it clean, reconciled, and defensible, so you can trust your own books from the first document, and prove every figure to an auditor, a regulator, or a buyer.
Why Be One Deploys Staple
An SAP Business One implementation succeeds or stalls on the data feeding it.
When invoices, sales orders, and delivery documents arrive in mixed formats and languages, someone keys and matches them by hand, and the ERP inherits the errors.
Be One deploys Staple so the first mile is handled before data ever reaches SAP Business One.
Invoices and receipts in 300+ languages and formats your processor can't read, including handwriting and rubber stamps
Suppliers outside the App Center ecosystem
E-invoicing mandates that differ in every country and keep changing, so compliance breaks the moment you expand
A middleware connector that breaks on every SAP ERP upgrade
Staple is the one global partner of SAP, extracting and translating across 300+ languages, validating e-invoices against tax authorities worldwide, and reconciling the data before it reaches your books.
What Be One and Staple Deliver Together
One partnership covers the entire first mile, from a document arriving to a figure you can defend. Three things happen before anything posts into SAP Business One.
Get the Data In, in Any Language and Format
Invoices, sales orders, delivery notes, purchase orders, and goods receipts are captured whatever language or format they arrive in, across 300+ languages, including handwriting and rubber stamps.
Context-based extraction reads what each field means rather than where it sits, so there are no templates to build and no supplier that has to change how they send documents.
Reconcile It Before It Posts
Staple matches invoices against purchase orders and goods receipts at the line-item level before anything reaches the ledger.
Quantity mismatches, price variances, and partial deliveries are caught up front, so the data that posts into SAP Business One is already reconciled, and the AP team reviews genuine exceptions instead of keying and matching every document.
Two-way, three-way, and N-way matching across up to ten related documents, so most transactions post straight through and only genuine exceptions reach a person.
Prove It, Forever
Every field posted into SAP Business One carries its source document, the model version that produced it, a timestamp, and a defensible record.
When an auditor asks where a number came from, when a regulator wants the trail, or when a buyer runs due diligence, the answer is already in the system.
This is what a custom connector and a generic OCR tool can never give you. They move or read data. They cannot let you stand behind it.
Why the Partnership, Not a Connector
A custom connector moves data between systems but never verifies it, and it breaks on the next SAP Business One upgrade.
A generic OCR tool reads text off a page but cannot reconcile across documents or produce an audit trail. Neither one gives you a global implementation partner.
Be One delivers SAP implementation and local support worldwide. Staple delivers the verified, auditable first mile that runs in front of it. Together they give a Business One customer both the reach and the defensibility that no bolt-on can.
Why Staple over a custom connector
Generic document processors:
Extract from invoices
Cannot handle different document formats
Cannot reconcile across tax jurisdictions without middleware
Generic document processors extract from invoices. They cannot connect natively to SAP, handle different document formats, and reconcile across tax jurisdictions without middleware. Staple's modules are App Center-native.
Trusted by Enterprises in 60+ Countries
World-leading automotive manufacturer
When a world-leading automotive manufacturer scaled on SAP Business One, its AP team was interpreting English and Korean invoices by hand and matching invoices, POs, and GRNs manually.
Be One and Staple automated it end to end: multilingual extraction, three-way matching, and reconciled data posted straight into SAP Business One.
EN + KR
multilingual three-way matching, posted automatically into SAP Business One
Related capabilities
Multilingual document processing
Native Asian character script processing for APAC documents
Bring clean data to your SAP Business One customers.
Talk to us about the Be One and Staple solution, or book a demo to see multilingual extraction and three-way matching post into SAP Business One live.
FAQ
What does the Be One Solutions and Staple partnership deliver?
Be One Solutions implements SAP Business One across regions, and Staple provides the verified first-mile layer in front of it. Together they turn documents in any language and format into clean, reconciled data that posts into SAP Business One, with a defensible record on every field. The result is an ERP that receives trustworthy data from day one, and a business that can prove where every figure came from.
Why does a SAP Business One customer need a verified first-mile layer?
SAP Business One runs on the data fed into it, and that data usually arrives as invoices, delivery notes, and sales orders in mixed languages and formats that someone keys and matches by hand. The ERP inherits every error, and there is no record of how a figure was produced. Staple resolves both problems before data reaches Business One: it extracts and reconciles the data, and attaches a defensible record to every field.
Why choose this over a custom connector or a generic OCR tool?
A custom connector moves data but does not verify it, and a generic OCR tool extracts text but cannot reconcile across documents or produce an audit trail. Neither gives you global implementation. Be One provides worldwide SAP delivery, and Staple provides a verified, auditable first mile, so you get both reach and defensibility rather than a bolt-on that breaks on the next upgrade.
Can the partnership handle multilingual documents?
Yes. In a live deployment for a world-leading automotive manufacturer, English and Korean invoices were extracted and matched automatically, then posted as reconciled data into SAP Business One, removing the manual interpretation and matching the AP team previously did by hand. Staple processes 300+ languages, including handwriting and rubber stamps, with no templates.
How do we engage the Be One and Staple solution?
Contact Staple to be connected with the Be One team, or reach Be One directly. The joint solution is delivered as part of a new SAP Business One implementation, or added as a verified first-mile layer to an existing SAP Business One environment.