Trusted first-mile
data processing
for enterprises
We check the document,
verify the data and prove the output
Document
Can the document be trusted?
File metadata analysis, pixel-level anomalies, provenance verification and document forensics catch edits the eye cannot see.
Data
Is the data verified and consistent?
AI contextual verification, external validation with tax authorities and trusted sources, and reconciliation across docs to identify exceptions.
Trust
Can every result pass an audit?
Field-level lineage, cryptographic sealing and a full record of every edit and approval, so every result traces back to its source.
See how Staple's intelligent document processing works
Where enterprises put Staple to work
Invoice and accounts payable automation
Extracts, translates and validates every invoice and e-invoice, performs three-way matching, and flags mismatches before ERP posting.
E-invoice compliance
One platform for every country. Connect to tax authorities worldwide, handle AP and AR in the same flow, and stay ahead of mandates without a new IT project every time regulations change.
KYC, AML and fraud checks for financial services
Checks each file for tampering, verifies the data against the application and trusted sources, cross-checks identity and income.
Document processing inside your AI assistant
Connect Staple to your AI assitants so employees can perform intelligent document processing from the chat itself.
How Staple turns documents
into audit-ready data
Check the trustworthiness of your document
Fetches docs from any channel: email, SFTP, portals, APIs
Splits bulk PDFs containing multiple document types and classifies them into separate folders for easier processing
Detects tampering the human eye cannot see. Catches forged and altered documents and flags files that need review at intake with one of five results
Enrich, verify, and reconcile data
Extracts data from documents in any language, format, file type
Reads complex tables, messy layouts, and dot-matrix scans
Normalises dates and amounts and maps values to your master data, such as vendor codes, tax codes and GL accounts
Verifies each field against tax authorities, external trusted sources such as business registries
Flags anomalies and business-rule breaches at the point of extraction, not in a downstream audit
Reconciles data across related documents and flags mismatches, so your team works only on exceptions
Ensure results are audit-ready
Records the full lineage of every field: source document, extraction method, verification and approver
Seals each result, so any change made after extraction shows immediately
Logs every edit, approval and reviewer with a timestamp, so each decision can be reconstructed in an audit
Redacts personal data and enforces data residency to support GDPR, PDPA and your business requirements
Deliver verified data to your systems
Pushes verified data into your business systems, such as SAP ERP, SAP Concur, Yonyou, Coupa, AWS, Xero and much more
Connects to tax authority networks for e-invoicing
Makes Staple available to AI applications and assistants through APIs and MCP
What our customers say
“Staple AI became another team member for us. The tool processes high invoice volumes with minimal effort, pushes data into our warehouse management system automatically, and significantly reduces errors. It has truly transformed how we handle invoice processing."
"Our company is using another OCR tool that struggles to recognise dot-matrix documents, however, it worked perfectly with Staple at almost 100% accuracy."
“Feedback from the various teams is tremendous and encouraging. We have already implemented Staple AI for a global telecom giant client.”
“There is a lot of excitement around Staple internally. There are just so many potential applications for Staple to deliver automation to the broader group.”
"We can find extraction tools from a number of vendors today, but what Staple provides is so much more. You have explainability, audit trails, and liability protection from regulators, to whom we need to demonstrate ongoing compliance year in and year out. This is the elevated protection that Staple provides."
Results from enterprises like yours
Global insurance provider automates document processing at scale with intelligent compliance automation
A global insurance provider managing £108.9B across 500,000+ customers needed sensitive data redacted and defensible under audit. Staple handled it at scale, across formats and languages, with no templates.
Staple processes millions of documents across formats and languages
- Template-free across formats, layouts, and languages
- Ingests via S3 and SFTP, syncs securely across environments
- 98.95% accuracy in data capture and redaction, with AML and PCI DSS requirements met through secure auditability
- 60 to 70% less manual processing time
Global investment bank turns documents into audit-ready data at scale
A global investment bank ran document processing across 5+ countries, with teams drowning in non-standardized formats, layouts, and languages. Staple consolidated it onto one platform, no templates to maintain, no rules to rewrite as complexity grew.
One platform across 5+ countries and every document type
- 800+ templates eliminated, handles hundreds of formats with no configuration
- Integrated through API and SSO into existing enterprise systems
- Real-time reconciliation of values, quantities, and line items at 3 to 6 seconds per document
- 98% AI data extraction accuracy, 85%+ straight-through processing, 10,000+ documents a month
See Staple process your documents
Book a 30-minute demo with a document processing specialist.
Not ready yet?
Take your time to decide.
Intelligent document processing FAQs
What is intelligent document processing (IDP)?
Intelligent document processing (IDP) uses AI to read documents such as invoices, bank statements and IDs and turn them into structured data. Staple adds two steps most IDP tools skip: it checks each file for tampering before extraction, and it verifies the extracted data against business rules, external sources and related documents, with an audit trail on every field.
What is the difference between data extraction and data verification?
Data extraction converts document content into structured data. Data verification checks whether that data is accurate, consistent and trustworthy. Most document processing tools stop at extraction. Staple adds AI contextual checks, validation against tax authorities and business registries, reconciliation across related documents and your own business rules, all in one pipeline.
How does Staple detect tampered or AI-generated documents?
Document fraud detection checks a file's metadata, structure and pixels for signs it was edited, forged or generated. Staple preserves the original, verifies provenance where signed credentials exist, inspects metadata, PDF structure and visual anomalies, and gives each file one of five results: Provenance verified, No issue detected, Review required, Integrity issue detected or Unable to assess.
What is the first mile of data processing?
The first mile of data processing is the point where documents from outside an organisation enter it. They arrive in formats, languages and layouts you don't control, which is where tampering, extraction errors and unverifiable data create the most downstream risk. Staple processes and verifies documents at this point, before data reaches ERP, accounting or compliance systems.
How does Staple automate invoice processing and three-way matching?
Invoice processing automation captures invoice data, validates it and matches it to purchase orders and goods receipts before posting. Staple processes paper invoices, PDFs and e-invoices on one platform in 300+ languages, reconciles up to 10 related documents and flags mismatches, so your AP team reviews only the exceptions.
Which countries does Staple support for e-invoicing?
E-invoicing mandates require invoices in a structured format, often validated by the tax authority. Staple validates e-invoices with tax authority networks in countries including China, Singapore, Malaysia, Germany, Poland, Mexico and India, and handles them alongside paper and PDF invoices on the same platform.
Can I use Staple inside my AI assistant?
Yes. Staple connects to AI assistants through MCP (Model Context Protocol), an open standard that lets assistants use outside tools. Employees drop invoices or receipts into the chat and ask for what they need. Staple extracts, translates, validates and reconciles the data, and returns structured results with a record of how each field was produced.
Does Staple replace my ERP or AP system?
No. Staple sits before your ERP, AP or expense system and sends it verified data. It connects to SAP ERP, SAP Concur and Yonyou through pre-built modules and to other systems through APIs, so your teams keep the tools they use today.
Who decides when Staple flags a document?
People make the decision. Staple checks, extracts, verifies and flags, routes items that need attention to the right reviewer, and records every edit, approval and reviewer with a timestamp, so each decision can be reconstructed in an audit.