Accounts Payable

AP automation across every format your suppliers send

Invoices, POs, and delivery notes from paper, PDF, and mandated  e-invoice networks around the world. Staple extracts, reconciles, and pushes validated data into your existing AP system. Every extraction carries a defensible record.

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The AP team's daily grind

Documents arrive from suppliers as PDFs, e-invoices or paper and your team matches them by hand. The delivery note doesn't match the PO, so someone opens a spreadsheet.

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At $50+ per error to find, correct, and re-process, the cost scales with every new supplier.
Every new market also means a new e-invoicing mandate, a new tax authority, and a new set of rules. Your ERP doesn't connect to them, so your team validates manually or buys a point solution for each one.
When an auditor asks where a figure came from, reconstructing the trail from email threads and shared drives takes days.

How Staple handles AP

Line-item matching

PO, delivery note, invoice, receipt, and contract matched on one screen with automatic discrepancy detection. Not just totals, but line by line. Quantity mismatches, price variances and partial shipments flagged before they reach your systems. No more spreadsheet reconciliation.

See how document matching works

E-invoicing compliance built in

Staple connects to tax authorities worldwide, from Peppol in Ireland, to InvoiceNow in Singapore and CFDI in Mexico. E-invoices are validated with the relevant tax authority and reconciled with your purchase orders and receipts in the same workflow as your PDF and paper invoices.

Defensible record for every extraction

The source document, extraction model version, timestamp, and a cryptographic signature is attached to every field, from inbox to ERP. When an auditor asks where a figure came from, you query it. You don't reconstruct it.

See how extraction evidence works

Native multilingual processing

Bahasa, Chinese, Korean, Thai and Vietnamese, including handwriting and rubber stamps. Vendor documents from anywhere in your supply chain without bilingual staff.

See multilingual processing

Built-in SAP Concur integration

Three dedicated modules on the SAP Concur App Center across 30+ countries. Staple processes the documents and SAP runs your workflow. No middleware, no custom development.

See SAP integration

Document types covered

Paper, PDFs, and e-invoices are validated against the relevant tax authority in the same pipeline. Staple extracts the data, reconciles it, and pushes it into your existing business system.

Results from AP operations

"Feedback from the various teams is tremendous and encouraging. We have already implemented Staple AI for a global telecom giant client."

Partner

Big 4 Professional Services Firm

Result:

450+

employee hours per month eliminated from document processing across APAC offices.

"Staple AI became another team member for us. The tool processes high invoice volumes with minimal effort, pushes data into our warehouse management system automatically, and significantly reduces errors. It has truly transformed how we handle invoice processing."

Robert Habib

Senior Director, Finance Business Services, foodpanda

Result:

Zero

additional hires required despite significant volume growth.

"Our company was using another OCR tool that struggled to recognise dot-matrix documents, however, it worked perfectly with Staple at almost 100% accuracy."

Regional IT Manager

Global FMCG Brand

Result:

99.6%

extraction accuracy across Chinese, Korean, Thai, and Vietnamese documents.

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See how much of your AP runs without human review

Book a 30-minute demo. Bring your own documents and we will show you how Staple works on your files.

Book a Demo

AP automation across every format your suppliers send

The AP team's daily grind