Logistics, Supply Chain & F&B

Process every document in your supply chain

Handwritten delivery notes, scanned invoices and photographed purchase orders. Any format, any language, Staple extracts, matches, and pushes reconciled data into your ERP. Your supply chain systems stay as they are.

See a Supply Chain Demo

The problem your team is managing manually

Every supplier sends documents in their own format, layout, and language. A handwritten delivery note arrives alongside a scanned invoice and a photographed purchase order. Your team matches all three to close the transaction.

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Right now, that matching happens in a spreadsheet. Someone checks the delivery note, someone else reconciles the invoice, a third person chases the PO.

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E-invoicing regulations add yet another layer of complexity. But your ERP doesn’t connect to any of them. Structured e-invoices and paper documents go through different tools, different teams, across different workflows.

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Every new supplier market creates a new version of this problem.

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How Staple works for supply chain and F&B operations

Document matching on one screen

POs, delivery notes, invoices, receipts, and contracts matched side by side. Line items, quantities, and prices cross-referenced, with shortfalls, substitutions, and discrepancies flagged automatically so your team only reviews the exceptions, not every document. Staple matches the documents, your ERP closes the transaction.

Staple interface matching an invoice against three purchase orders, with reconciled and partially reconciled statuses flagged automatically

E-invoice compliance built in

From Peppol in Europe, to InvoiceNow in Singapore and CFDI in Mexico, Staple connects to tax authorities worldwide. Supplier e-invoices are validated against the tax authority, matched with your POs and delivery notes, and archived with country-specific retention. There’s no separate workflow for each jurisdiction.

Diagram showing Staple connected to three e-invoicing networks: Peppol, InvoiceNow, and MyInvois

Native multilingual processing

Staple uses native language models in Bahasa, Chinese, Korean, Thai and Vietnamese. Handwriting, rubber stamps, and mixed-language documents are processed directly. Add a supplier from a new market and we process their documents from day one with no IT involvement.

Staple processing three multilingual supplier documents: a Japanese purchase order, a Chinese Simplified delivery note with rubber stamp, and an English invoice

Template-free

Onboard a new supplier with no configuration. Staple classifies and extracts new document types, formats, and layouts automatically.

Staple automatically extracting fields from a Japanese invoice, with supplier name, invoice number, line items, and total identified without a template

Auto-classification

Drop in a mixed batch and Staple sorts document types without manual pre-labelling.

Staple auto-classifying a mixed document batch into three types: an English invoice, a Chinese Simplified delivery note, and an English receipt

98% straight-through processing

98 of every 100 documents are processed, matched and pushed into your ERP without human intervention. The other two are flagged for review with discrepancies highlighted. Your volume doubles and processing capacity scales without additional hires.

Global FMCG

99.6%

Accuracy across four APAC languages in a single deployment

“Our company was using another OCR tool that struggled to recognise dot-matrix documents, however, it worked perfectly with Staple at almost 100% accuracy.”

Regional IT Manager

Global FMCG Brand

foodpanda

foodpanda absorbed significant document volume growth across APAC markets without adding to the processing team.

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“Staple AI became another team member for us. The tool processes high invoice volumes with minimal effort, pushes data into our warehouse management system automatically, and significantly reduces errors. It has truly transformed how we handle invoice processing."

Robert Habib

Senior Director, Finance Business Services | foodpanda

See Staple process your supply chain documents

Bring your delivery notes, invoices, or POs in any language. We will show extraction accuracy on your actual supplier files.

See a supply chain demo

Real results, real operation

How foodpanda eliminated manual processing across APAC

Read the foodpanda case study