For Software Platforms

You already own the customer, the interface, and the workflow. What most platforms do not want to own is the first mile of any document feature: turning a messy, multilingual, sometimes tampered document into structured data that your customers, and their auditors, can act on and defend. Building that well means extraction models, hundreds of languages, tamper detection, tax-authority connections that change with every mandate, and an audit trail an enterprise buyer will insist on. Staple runs that first mile as a service behind your product, so every one of your customers gets enterprise document processing without you building or maintaining any of it, and without you handing your users to another vendor's screen.

Each Customer Is An Isolated Tenant

The embed model is built around multi-tenancy. Each of your customers runs as its own tenant, with its own models, queues, rules, and data scope, and role-based access control and row-level security keep those tenants fully separated. Your platform keeps the interface and the customer relationship; Staple runs behind it over the API and webhooks. You decide how much of the machinery your customers see: you can configure models on their behalf, or expose Staple's no-code configuration so a customer can define a new document type without a developer. Regional endpoints across Singapore, the EU, the US, and China mean a tenant's data can be processed and held where its jurisdiction requires, with residency enforced at the egress boundary rather than left to a configuration flag.

Four Capabilities You Can Embed

• Embedded Document Processing: your customers submit documents in any format or language, and you return clean, structured data with per-field confidence.

• Embedded Data Verification and Reconciliation: when your customers cannot take the numbers on faith, Staple verifies fields in context and reconciles line items across related documents, returning explained exceptions rather than a bare pass or fail.

• Embedded E-Invoice Compliance: when your customers face country mandates, Staple carries the accredited PEPPOL connection and the country-specific formats and validation.

• Embedded Document Generation: when your customers need formatted outputs, Staple generates invoices, tax-compliant e-invoices, and documents back out from verified data.

Why Embedding Beats Building It Yourself

Most platform teams can prototype extraction with a large language model in a week, which is exactly why the decision looks easy and rarely is. The week gets you reading a clean document. What it does not get you is everything after extraction: provenance a regulator will accept, tamper-evidence, cross-border controls, and the ongoing work of keeping up as tax schemas and AI rules change. Building the provenance and audit layer in-house is measured in months to years; embedding Staple puts a compliant pipeline live on your priority document set in weeks. A homegrown stack also carries a quiet risk, it breaks when the engineer who built it leaves, whereas an adopted standard outlives any individual and is maintained for you under a predictable subscription rather than an open-ended engineering line item.

The Difference: Trust That Travels With The Data

This is the part a generic extraction API cannot give your customers. Every output Staple returns can carry a Metastructured Data envelope, a cryptographic record bound to the data itself rather than parked in a separate log. Each field travels with its provenance, which model read it, who validated it, and when; its proof, the confidence, anomaly flags, and cross-references behind it; and its policy, the jurisdiction and residency markers that follow it across systems. Because the trust is embedded and signed, any change after the fact invalidates the signature, residency can be enforced at the moment data leaves a region, and your customer's auditor can verify an output independently, without contacting you or Staple. That is the difference between reselling extraction and giving customers trust that survives every system boundary in their stack.

Where Staple Fits, And Where It Does Not

Staple is not an OCR or IDP tool you resell, not a generic model wrapper, and not an after-the-fact governance layer. It is the trust layer that sits on top of extraction and embeds verification before your customers act on the data. It does not front-end your users, own your customer relationship, or require you to change your data model.

A Shipped Example, Not A Hypothetical

Staple already runs behind other vendors' platforms. On Yonyou OA, Staple is the extraction engine behind the forms customers define; on Yonyou BIP, it handles ingestion, enrichment, a business-confirmation review step, and closed-loop posting into the ERP. A European KYC technology provider embeds the same processing to onboard new document types with no code. Across deployments, Staple processes more than 10 million documents a year for Fortune 100 companies and global financial institutions in 60 countries, with a 100% deployment success rate and an average 9x productivity gain for the customers it serves.

Talk To The Platform Team

Walk through the tenant model for your product and the capabilities you want to expose, or book a demo.