PDF & Document Generation

Processing documents is one direction. Producing them is the other. Enterprises often need to turn structured data into a formatted document: an invoice, a Fapiao, a tax-compliant e-invoice. PDF and Document Generation lets Staple create those documents from data over the API, using the same validation and queue model as documents that arrive from outside.

From Data To A Formatted Document

Send structured data as JSON or XML to the Connect and Operate API and Staple generates a formatted PDF. The generated document then appears in the queue you choose, in the received and completed states, exactly as if it had been scanned in, so it inherits the same validation and business rules and the same delivery path. An existing generated PDF can also be updated with new data through the API. Request and response detail is in the API documentation.

Built For E-Invoice And Tax Formats

Generation supports structured e-invoice formats, including ZUGFeRD, the hybrid PDF/A-3 plus XML German invoice standard, and GOBL, and it can produce e-invoice XML for Peppol submission. This connects directly to external validation and e-invoicing and to global e-invoicing, so a generated document can be validated against the relevant tax authority before it is issued.

Complex Tables Handled Correctly

Generated documents use the same standardized complex-table structure as scanned documents and hybrid XML documents, so line items are consistent across every source. The generator handles wide tables, up to 25 columns and 200 rows, splitting them across multi-page header sets without breaking the table. Line-item fidelity matters because these documents feed reconciliation downstream.

What Document Generation Does Not Do

Staple generates structured, data-driven documents such as invoices and e-invoices. It is not a page-layout or word-processing tool for free-form design, and some interactive edits, such as manual table restructuring, are intentionally disabled on API-generated documents to preserve their integrity. It produces documents you can trust and reconcile, not marketing collateral.

Evidence

Fortune 500 consumer goods company

A Fortune 500 consumer goods company handling China reimbursements for 8,000 users through SAP Concur needed documents produced and validated against the Chinese tax authority. Staple generated and validated the required documents so reimbursements cleared local tax rules at scale.

8,000 users served with generated, tax-validated documents

Related Capabilities

• External Validation and E-Invoicing

• Structured Data Delivery

• Embedded Document Generation

Generate A Compliant Document From Your Data

Give us a sample data payload and the target format, and we will generate the document and validate it for you.

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